At DCAF, we envision a world where democratic sector governance advances sustainable peace and development and human dignity for all. <\/p>
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Our mission is to advance the security of all people through nationally owned, inclusive, and participatory security sector reforms based on international norms and good practices. <\/p>
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DCAF contributes to making peace and development more sustainable by assisting partner states and international actors supporting these states, to improve the governance of their security sector through inclusive and participatory reforms. It creates innovative knowledge products, promotes norms and good practices, provides legal and policy advice and supports capacity\u2010building of both state and non\u2010state security sector stakeholders.\u00a0<\/p>","description":"
For our Research & Training and Gender & Security entities, we are looking for a dynamic and motivated individual to be our next Administrative Officer <\/strong><\/p> <\/p> <\/p> Location:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Geneva, Switzerland<\/strong><\/p> Starting date:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0As soon as possible<\/strong><\/p> Work rate: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a080% (40% for Research & Training \/ 40% for Gender & Security)<\/strong><\/p> Duration:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a01 year, with potential renewal <\/strong><\/p> \u00a0<\/p> The role\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong>\u00a0\u00a0\u00a0\u00a0<\/p> Under the dual supervision of the Gender and Security (GS) and Research and Training (RT) Heads of Entity, and working in coordination with GS\u2019 Senior Administrative Officer, the Administrative Officer will support both DCAF\u2019s Gender and Security (GS) and Research and Training (RT) entities through providing general administrative and financial services, including, but not limited to, the following activities:\u00a0\u00a0\u00a0\u00a0<\/p> Key areas of operation:<\/p> \u00a0<\/p> 1.\u00a0\u00a0\u00a0\u00a0Administration <\/strong><\/p> \u00b7\u00a0\u00a0\u00a0\u00a0Maintain and update files, databases, records and\/or other documents; including, but not limited to:<\/p> o\u00a0\u00a0input into and update DCAF relevant databases with the entities\u2019 activities, contacts and consultants;<\/p> o\u00a0\u00a0maintain or develop where needed, internal databases with user-friendly guidelines for administrative and other internal processes;<\/p> o\u00a0\u00a0book meeting rooms and take notes at meetings.<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0Support GS and RT staff and management in the implementation of the entities\u2019 programmes and projects, namely by:<\/p> o\u00a0\u00a0for all projects, supporting procurement processes, drafting of contracts, preparation of timesheets, reporting and monitoring, and other tasks as assigned by project management;<\/p> o\u00a0\u00a0specifically support the management of GS MTCP and RT ICOAF programmes.<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0Assist with administrative aspects of recruitment processes and onboarding processes for new staff.<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0Assist in identifying, liaising, and contracting, external consultants and providers including assisting in payment processing.<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0Assist staff in planning and reporting on duty travels, including the implementation of DCAF travel policy and time compensation policy.<\/p> \u00a0<\/p> 2.\u00a0\u00a0\u00a0\u00a0Finance <\/strong><\/p> \u00b7\u00a0\u00a0\u00a0\u00a0Support the entities\u2019 financial officers or DCAF Finance staff designated to support GS and\/or RT in the preparation and processing of invoice payment requests, expense reports, purchase requisitions, liaising with DCAF Finance when necessary.<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0Help staff with finance-related activities, such as cash advances and expense reports.<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0Manage the time reallocation forms and ensure they are booked in the system by the finance department.<\/p> \u00a0<\/p> 3.\u00a0\u00a0\u00a0\u00a0Events and training support <\/strong><\/p> Provide support and ensure internal coordination in organizing, preparing and conducting events and trainings in Geneva and globally, including:<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0finding and booking conference venues, accommodation, flights and local transport;<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0overseeing and arranging procurement for appropriate catering during the events;<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0identifying and liaising with various stakeholders such as speakers, panelists and guests for such events as required;<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0support Rt and\/or GS Project Officers in liaising with training participants and with organizing their visa requests, travel, per diem and accommodation if needed;<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0support with other events-related tasks such as reporting and communications;<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0travel to events when required to facilitate onsite support; <\/p> \u00b7\u00a0\u00a0\u00a0\u00a0other duties as assigned.<\/p> Experience and skills<\/strong><\/p> \u00b7\u00a0\u00a0\u00a0\u00a0Minimum 3 years experience in a similar function and in multicultural settings<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0Strong command of MS Office Suite, Teams and other digital platforms<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0Fluent in English and in French<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0Strong attention to detail with ability to prioritise and multitask<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0Tech-savy<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0Service oriented and proactive<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0Project and\/or event management experience <\/p> \u00b7\u00a0\u00a0\u00a0\u00a0A valid work permit for Switzerland (or Swiss\/EU citizenship) at the time of application is a pre-requisite<\/p> \u00a0<\/p> We offer<\/strong><\/p> \u00b7\u00a0\u00a0\u00a0\u00a0a rewarding, dynamic and meaningful work experience<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0the chance to be part of a diverse team of collaborative, respectful, hardworking and values-driven people<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0the chance to contribute to advance the security of all people through nationally owned, inclusive, and participatory security sector reforms based on international norms and good practices. <\/p> \u00a0<\/p> If you think you are a good match for DCAF and you are enthusiastic about joining our team, please apply online by 26 July 2026,<\/strong> enclosing:<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0a one-page motivational statement in English describing your relevant experience and what you can bring to DCAF<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0a concise CV (maximum two pages)<\/p> \u00b7\u00a0\u00a0\u00a0\u00a0a copy of your diplomas and work certificates (in one pdf document)<\/p> \u00a0<\/p> \u00a0<\/p> DCAF is committed to equality of opportunity and encourages applications from all qualified candidates regardless of sex, age, disability, gender identity, religion, or ethnicity.\u00a0<\/p> DCAF is bound by the legal requirements and regulations regarding the issuance of work permits of the jurisdictions in which we operate.<\/p>","instructions":null,"pdf_name":null,"pdf_path":"","additional_document_name":null,"additional_document_path":"","youtube_link":null,"logo_name":null,"logo_path":"","image_top_name":null,"image_top_path":"","image_bottom_name":null,"image_bottom_path":"","entry_date_type":"now","deleted_at":null,"country_code":"ch","zip_code":null,"laravel_through_key":22,"postulation_url":"https:\/\/ats.johdisuite.ch\/recruitments\/4716\/offer\/4241\/postulation?signature=3260e5c8b14b203ecdee7492e0d06bd46f65f6ae306d85d95cf80f33574e306a","medias":[],"sector":"Associations \/ organisations","canton":"Geneva","apply_link":"https:\/\/ats.johdisuite.ch\/recruitments\/4716\/offer\/4241\/postulation\/web?signature=2a01b95d13497c1e5e05cf99df85d9a5e1acfb90a100d238d9f3ab48b75ea4c6"}
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